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Academic Technology Center
It is the policy of Fuller Theological Seminary to
provide employees with computer-related hardware and software, or access to
such, as resources permit and job descriptions require. All technology hardware
and software purchased by the seminary is the property of the seminary, and use
by an employee does not constitute change of ownership. Purchased hardware and
software is for seminary use only. Managers are expected to know the terms of
any software license agreements, ensure that copyright infringements do not
occur, and abide by the policy on Software License Management.
Procedures
- All computers, peripherals, and software
purchases must be acquired through the seminary’s purchasing department,
after consultation with the
Information Technology Services’ (ITS) Help Desk. Please consult the Technology Acquisition
Policy for the procedures necessary for obtaining technology.
- When a computer is assigned to a department, the department manager is
responsible for delegating its use and control to an employee or group of
employees. Each employee authorized to use a computer should be given specific
responsibility for maintaining and preserving the information she or he uses.
All computers are to be properly maintained, especially as specified in any
lease agreement. Employees are not permitted to load personal software of any
kind on any seminary-owned computer.
- Employees may only use a computer and its software after they have been
authorized by the responsible department manager and then only after they have
received instruction by their supervisor. This includes review of the seminary’s
Acceptable Use Policy. Any unauthorized use of a computer or software can lead
to disciplinary action, up to and including the possibility of immediate
termination from employment.
- Authorized computer users are responsible for the use, storage, and security
of their files and the maintenance of backup or duplicate disks of essential
files. Employees assigned computers are responsible for the security of their
equipment and software. This includes safeguarding it from loss or damage and
ensuring that only authorized employees use it.
- Portable units (laptops, etc.) may be assigned to specific employees for
their use on business calls, trips, and at home. Advance approval for assignment
and use must be obtained from the respective department manager. Assignment will
be based upon seminary and department priorities, and availability.
- The seminary maintains official administrative databases on a central server
operated by ITS. These data are the sole source of official seminary information
and therefore accuracy and integrity must be safeguarded. Authorized computer
users who require access to such data must request access from their department
manager and maintain the confidentiality of the data as appropriate.
- Departments managers needing to replace obsolete hardware and software will
need to contact the ITS Help Desk to have old equipment picked up. If it is
leased equipment, first contact the Purchasing department regarding the closure
of lease arrangements and disposition of equipment.
The seminary reserves the right to change this policy and its procedures at any
time, without advance notice, subject to approval by the chief information
officer. Questions related to seminary technology policies should be directed to
the seminary’s chief information officer (CIO).
Contact
Chief Information Officer
Fuller Theological Seminary
135 N. Oakland Ave.
Pasadena, CA 91182
626-584-5210
(Effective Date: 7/01/02;
rev. 5-26-04; rev. 9-10-06)
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