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STUDENT RECORDSPermanent Academic RecordAll grades recorded become a permanent part of your academic record. Grades of F are never removed, even by retaking the course. The new registration and grade is recorded on your record, but the original registration and grade will remain as well. Pay careful attention to your academic record, and see that any questions about your registrations or grades are raised immediately. Two years after any grade entry or change, the grade recorded is considered permanent and cannot be changed. (You can access the record of your registrations and grades through Campus Pipeline.) See the section on Grades in the Academic Policies section of this handbook for further information.
ID NumbersAs a Fuller student, you may have several ID numbers, and they are interchangeable (that is, you may use any of them). At one time, if you had a Social Security Number, it would have been your "primary" ID number. Now, everyone has a 9-place ID beginning with G as their primary ID number (the number that appears on your transcript, on class rosters, etc.). The Social Security Number, however, still works as an ID number if you want to use it. You should also have a 6-place ID beginning with L, which is your library ID, and is the only ID that works in the library and for access to library services on the Internet. You may also have a 6-digit ID number if you were an alum or donor before 1999. You can find all the ID numbers we have for you in the Personal Information section in Campus Pipeline.
Access and PrivacyStudents' Right to Access. Under the Family Educational Rights and Privacy Act of 1974, as amended (FERPA), you have the right to inspect and review your education records; to request amendment of the records to ensure that they are not inaccurate, misleading, or otherwise in violation of your rights under FERPA (excluding the right to challenge grades assigned by faculty); and to consent to disclosures of personally identifiable information contained in the education records, except to the extent the act authorizes disclosure without consent. The act also provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings, and the right to file complaints with the Family Educational Rights and Privacy Act Office of the U.S. Department of Education concerning alleged failures to comply with the act. The seminary has adopted a policy statement that explains in detail institutional policy and procedures for compliance with the provisions of the act. You can obtain copies of this policy from any of the following offices: the Registrar's Office, the Office of Student Services, the Office of the Provost, the Office of the Dean in each school, and each Extended Education office. You can also find a copy on the Registrar's Office website. If you have any questions about the Family Educational Rights and Privacy Act, contact the Registrar's Office. Requests to inspect and review education records must be made in writing to the registrar or to the designated administrator in each school or local Extended Education office, at least a week in advance. Directory Information. The following information has been designated as "public" or "directory" information and may be released by the seminary at its discretion: Your name, address, telephone number, FTS mailbox, denomination, school and degree program, enrollment status (i.e., whether or not you are currently enrolled), current class load, current class schedule, photograph, dates of admission and enrollment, home state, previous institutions attended and degrees awarded, and Fuller degrees awarded. You may exercise your right not to have such information released by completing a Request to Withhold Directory Information, a form available at registration and in the Registrar's Office. Deadlines and conditions apply. Complete details are available in the Registrar's Office. Even if the withholding of this information is not requested, we will release it only in response to legitimate inquiries. It is the policy of the seminary not to provide mailing lists of its students to persons or organizations outside the seminary community. A directory search option is available in Campus Pipeline, Fuller's internet portal. This allows anyone in the Fuller community with a Campus Pipeline account to find any student who has been registered at any time within the past two years. You can adjust certain aspects of how your own listing will apppear in this search. For example, you can decide to have a phone number show, but not your address, or decide whether or not to include your email addresses. You can enter a "preferred name" (what you like to be called, like a nickname, or perhaps you use your middle name instead of your first name), and this will also show up on class rosters as well. If you have filed a Request to Withhold Directory Information with the Registar's Office, you will not appear at all in this directory search.
TranscriptsThe transcript of your official permanent academic record includes all work ever done for academic credit at Fuller. It covers all degree programs. Separate transcripts are not available for individual degree programs or calendar periods. Only complete transcripts may be issued. Audit enrollments are not recorded on transcripts. Continuing Education Units (CEUs) are not a part of your academic record, and therefore do not appear on your transcript. Courses registered and grades received in a given quarter will not appear on your transcript until about three weeks after the end of the quarter. The transcript of your academic record cannot be released without a signed request or release from you. A form is available for such a request in the Registrar's Office, or may be downloaded from our website at www.fuller.edu/registrar/transcripts.asp. Requests may also be made in the form of a letter bearing your written signature, specifying where the transcript is to be sent. Fax requests with credit card payment information (MasterCard or VISA) can be accepted, but due to the provisions of the Family Educational Rights and Privacy Act, telephone requests and electronic mail requests cannot be accepted. There is a $5 charge for each transcript requested, with additional charges for additional services. Payment is required with the request. The fee cannot be charged to student accounts, nor can any credit existing there be accessed. Transcript requests are normally processed by the end of the second day after the day they are received, but may take longer during peak periods, such as Registration Week. If you ask that an official transcript be sent to you, it will be sent in a sealed envelope marked so that it is only considered official if the seal remains unbroken. The providing of transcripts is considered a student service which may be withheld if your financial standing with the seminary is not satisfactory. We're sorry, but we cannot provide copies of transcripts of your work at other schools. They must be requested directly from the institutions which granted the credit. We suggest you plan ahead and always have several copies of your transcripts from other schools you attended on hand. Details on all current transcript services, charges, and policies, as well as the transcript request form, can be found at www.fuller.edu/registrar/transcripts.asp.
Program ChangesYou may change from certain degree programs and concentrations to certain other degree programs or concentrations without a new application. You can complete a request for such a change through your advising office. In most cases, approved changes will be effective beginning the first quarter for which you register after the Registrar's Office has received the request, not in a quarter in which you are already registered.
Information ChangesIt is very important that the seminary maintain up-to-date information on all its students. You should report changes in name, address, telephone number, and email address(es) in writing to the Registrar's Office as soon as possible. A Change of Information form is available in the Registrar's Office (or can be downloaded from the Registrar's Office website) for this purpose. You can enter changes in marital status or denomination directly through Campus Pipeline, on the Personal Information page.
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