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Getting Ready for ONLINE REGISTRATION

Here are some of the things you need to know to get ready for registering yourself online.

Check the Online Schedule (www.fuller.edu/registrar/schedule) for your schedule options. Go back to it periodically to make sure you are aware of any additions, changes, or cancellations that may affect you. DO NOT work from a printed copy, which may be out of date right away.

Use the Online Registration Worksheet to plan and record the information you will need. You can download this form from the forms section of the Registrar's Office website (www.fuller.edu/registrar/forms) or get a copy from your advising office or the Registrar's Office. You might want to keep several copies handy as you work out your schedule. List the classes you plan to take, and the information you will need to know when you log into Portico to register. Be especially careful to note the correct CRN from the Online Schedule (see below about CRN's for classes not listed on the Online Schedule). Note whether there are any classes that will need an override (see below for examples). Please note that you will NOT be able to register for Audits online. See below for more information.

Consult with your academic advisor if needed. In general, most students will no longer be required to see an advisor prior to registration. However, your advisor is a great resource for information about your curriculum, recommended classes, class sequences, academic policies, registration limits (pass/fail limits, distance learning limits, etc.), and many other such things. In addition, in some cases, you may be required to consult with your advisor before you register:

  • Special PIN. The following students are required to get a special PIN (Personal Identification Number) from their advisor, which will have to be entered when requested in Portico in order to register:
    • If you are on academic probation (whether admitted on probation or placed on probation later), including those admitted as Special Students
    • If you are required to take ESL classes as a condition of your admission, and have not completed this requirement yet
    • If you are a new student (first time registering in a particular program at Fuller)
    • If you are a School of Psychology student (both departments)

  • CRN. You may need to obtain a CRN (Class Reference Number, the 5-digit number that you use to register for a class) from your advisor, if you plan to register for anything not listed with a CRN on the Online Schedule. This includes such things as:
    • Independent (directed) studies (approved Directed Study contract required)
    • Field Education (approval notice from the Field Education office required)
    • ESL classes
    • Psychology practicum, internship, etc.
    • Thesis or Dissertation
    • Thesis or Dissertation continuation
    • Continuation

    Please note that the CRN is a unique identifier for each section of each class in each quarter. CRN's from one quarter will not work in another quarter, and even in the same quarter, CRN's represent not only different catalog numbers, but different professors, different meeting times (if applicable), different campuses or modes of delivery, and other such distinctions. The only safe source for CRN's is the Online Schedule or your academic advisor.

  • Override. You will need your advisor to enter an override in advance in order for you to register for classes which need some kind of approval. See the Online Schedule, especially the Notes. Examples include (but are not limited to):
    • Permission of Instructor (signed permission form required)
    • Permission of Advisor
    • Good academic standing required
    • 96 units completed
    • Three years of crosscultural ministry experience required
    • 24 units of missiology completed

  • Prerequisites. Prerequisites that you have met by Fuller coursework are accepted by the registration system automatically, including courses you are currently taking (we assume, for the moment, that you will pass them). However, you may need an override to register for a class which has a prerequisite, if you have taken that prerequisite in an earlier quarter and it is already on your transcript, but a passing grade has not yet been recorded for it (e.g., you have an Incomplete or Hold or other extension).

    Also, if you have met a prerequisite in any other way, you need to check with your advisor to make sure that this has been entered in your record. This includes prerequisites that have been met by:

    • Transfer credit
    • Waiver exams (e.g. Greek, Hebrew, New Testament 1, New Testament 2)
    • Waivers of requirements due to previous coursework, although not transferred

  • Classes in Spanish or Korean. If you are planning to register for a class listed as being taught in Spanish or Korean, and have not previously taken such a class at Fuller, you need to check with your advisor to make sure that your records indicate your ability to work in this language (whether native or acquired).

Make sure that there are no Holds that will keep you from registering. Go to the Personal Information Menu in Portico to check on any Holds (Student Account, Bookstore, Housing, Library, etc.) that would prevent registration, and get them resolved as early as possible. Be aware of situations that could result in Holds (e.g. late or missing payments), and check again shortly before registration if you have any reason for concern.

Check your Registration Status. Beginning about the sixth week of the quarter (two weeks before registration), you will be able to go to the Registration Menu in Portico. The first item in that menu will be Check Your Registration Status. This page will show you several things:

  • Your Registration Priority Day and Time - the time that registration becomes open for you, based on the number of units you have taken (including the current quarter and any transfer credit recorded)
  • Any Holds that would prevent registration
  • Any Overrides that have been entered by your advisor to allow you to register in classes which the Online Schedule lists as requiring permission of instructor or advisor or other conditions or restrictions that must be assessed by an advisor (see the section on Overrides above). Note that this does NOT include classes for which you get the CRN from the advisor. No Override is needed for such classes.

More About ONLINE REGISTRATION

Here are a few more things you need to know about Online Registration.

No Add/Drop Fee. There is no Add/Drop fee for adding or dropping classes through Online Registration.

Deadlines. When you are doing registration transactions online, the end of a given day is 11:59:59 p.m. Pacific Time. The next day begins at 12:00 a.m. (midnight). To meet deadlines, such as those for registering, registering without a late registration fee, dropping classes, and dropping with various refund percentages, transactions must be completed by 11:59:59 p.m. Pacific Time on the deadline date.

Audits. Unfortunately, due to technical limitations, it is not possible at this time to register for audits through online registration. We hope to overcome this limitation, or develop a separate capability, as soon as possible. In the meantime, if you want to audit a class, you will have to use the new Audit Registration Form, available from your advising office or the Registrar's Office website, to register for an audit. For Pasadena campus classes, these registrations are not accepted until the second week of the quarter, and are processed on a first-come, first-served, space-available basis once the deadline for registration for credit for a given class has passed. Extended Education offices will accept the forms in advance, but will not be able to process them until the deadline for registration for credit for a given class has passed.

Grading System Changes. Changing a class between Graded or Pass/Fail grading can be done through Online Registration, but only through the end of the day Friday of the first week of classes. After that point, if the deadline for such a change still allows it (such as with intensive classes), you can have the change made by sending an email to registration@dept.fuller.edu. Please make sure that you are within your curriculum Pass/Fail limits before requesting such a change; consult with your advisor if you have any questions. We will not check your limits when we make the change, but if you exceed your limits, classes over the limit will revert to the grade the instructor submitted when this is discovered later. Remember, you are ultimately fully responsible for all registration transactions that you request.

Late Registration Fee. In order to avoid being charged the current Late Registration Fee, your initial registration for any given quarter must be completed by the end of the day before the first day of the quarter. This does not apply to any changes made to your schedule, only to initial registration for a quarter. This applies to both new and returning students, regardless of where you are registering (Pasadena, Extended Education sites, IDL, or Fuller Online classes), and regardless of when in the quarter your classes begin (including intensives).

IDL Registrations. Although you can register for IDL courses beginning the sixth week of the previous quarter, at this time you cannot do so through Online Registration until your priority registration time opens in the eighth week. We are working to overcome this limitation as soon as possible. In the meantime, registration materials (for IDL registrations in weeks 6 and 7 only) are available from the Registrar's Office website, the Registrar's Office, or your advising office.

Waitlisting in Closed Classes. If a class you seek to register for is closed, you will get an error message and you will be offered the opportunity to be added to the waitlist. The message will indicated how many are already waitlisted (003 Waitlisted would mean you would be number 4). If you do not want to be Waitlisted for the class, you can drop this Waitlisted status at any time, and we encourage you to do so. If you remain on the Waitlist, and an opening occurs for which you are eligible, you will be contacted by the Registrar's Office to see if you still want to be added to the class. If we add you from the Waitlist, we will drop any conflicting class. If you want to drop another class as a result of being added to a class from the Waitlist, it is up to you to drop the class through Online Registration.

Sometime during the week before the quarter begins, you will receive an email from the Registrar's Office through your Portico email reminding you that, unless you reply to that email by the first day of the quarter, we will assume that you are no longer interested in the class and will remove you from the Waitlist. Replying to the email means that you are still interested, and that we should add you if an eligible opening occurs without trying to contact you first. If we add you from the Waitlist, we will drop any conflicting class. If you want to drop another class as a result of being added to a class from the Waitlist, it is up to you to drop the class through Online Registration.

If you waitlist a class during the week before the quarter begins or the first week of the quarter (or later, if deadlines permit), we will assume that this means that you really do want the class if an opening occurs, and we will add you without trying to contact you. If we add you from the Waitlist, we will drop any conflicting class. If you want to drop another class as a result of being added to a class from the Waitlist, it is up to you to drop the class through Online Registration.

Responsibility. With Online Registration, whether or not you consult an advisor, you are the one making the final decision and actually processing your registration. Please remember that you, and you alone, are ultimately fully responsible for every detail of your registration. You are responsible to know your curriculum, any limitations in grading status, distance learning, time limits for the degree, what you have taken, deadlines for registration and changes, any academic policies that apply, and so on. We encourage you to consult your advisor regarding any such matters, but in the end, you are responsible.


Important Deadline Changes Highlighted

Pasadena Campus: Grading System Change, 90 Percent Drop Deadlines. For Pasadena campus classes, the deadline for changing grading system in a class (formerly Tuesday of the second week in 10-week classes) is now Friday of the first week of the quarter, which is the same as the deadline for dropping with 100 percent refund. Also, there is no longer a 90 percent refund for classes dropped by Tuesday of the second week.

Pasadena Campus: Late Registration Fee. For Pasadena campus classes, if your first class was an intensive starting later in the quarter, the late registration fee was not charged as long as your registration was received before the beginning of that intensive session. Now your registration must be completed by the end of the day before the quarter begins, regardless of when in the quarter your classes begin (including intensives), to avoid a late registration fee.

Extension Campuses: Registration, Drop, and Refund Deadlines. New Registration, Drop, and Refund deadlines were introduced Winter 2008. They are available on the Registrar's Office website (www.fuller.edu/registrar/calendar2) and in your Extended Education office.



At Your Service! The Registrar’s Office